Confirmation of the committee chair As per the HR Committee’s terms of reference (Board policy 6.12), the Past President normally serves as chair of the committee unless the HR Committee decides otherwise. [...] To support the development of quantitative goals for the CEO in 2025, the HR Committee considered a proposal which was included as part of Boyden’s response to the RFP for the CEO search in December 2023. [...] Hill to reach out to all Directors prior to the circulation of the June Board meeting agenda book to convey the HR Committee’s recommendations for the Directors’ respective committee appointments. [...] The committee noted that prior to the May 2025 Board meeting, the HR Committee Chair should reach out to any Director who was not recommended to the HR Committee despite it being their first choice and explain the rationale for the decision. [...] With this in mind, the committee discussed ways to improve the user experience and response rate, and suggested that: • The ratings to which the Directors self-assess their individual competencies be further defined, and • Time be built into the late fall and winter Board meeting agendas for Directors to complete the chair assessment survey and the Board and individual Director assessment surveys,.
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Table of Contents
- Engineers Canada Human Resources Committee meeting minutes Page of 1
- 1 3 1
- May 25 2024 1
- Minutes of the Human Resources Committee meeting 1
- May 25 2024 100pm - 300pm CT Virtual meeting 1
- Committee members in attendance 1
- Nancy Hill Past-President ON Chair Arjan Arenja ON Ann English BC 1
- Mike Wrinch President EC Stormy Holmes CEO Group member John Van der Put President-Elect AB 1
- Staff and support 1
- Gerard McDonald CEO Nicole Proulx Director Human Resources joined at 1pm 1
- Juliet Chou Governance Coordinator Joan Bard Miller Manager Governance and Board Services 1
- 1. Confirmation of the committee chair 1
- 2. Call to order and approval of agenda 1
- The meeting was called to order at 1025am CT with a planned break from 11am to 1pm. 1
- Moved and seconded THAT the agenda be approved and the chair be authorized to modify the order of discussion. Carried 1
- 3. Declaration of conflict of interest 1
- No conflicts were declared. Participants were reminded to declare a conflict at any time during the meeting as necessary. 1
- 4. Last meeting review 5. Approval of the 2024-2025 work plan 1
- Moved and seconded THAT Boyden be engaged to assist with preparation of measurable performance goals for Engineers Canadas CEO in 2024 and 2025. Carried 1
- Engineers Canada Human Resources Committee meeting minutes Page of 2
- 2 3 2
- May 25 2024 2
- Discussions related to 2025 performance goals will be accounted for in the work plan. The HR Committee agreed to defer approval of its 2024-2025 work plan until its June meeting. 2
- 6. Directors appointments to committees and roles 2
- The committee supported the proposed appointments with the following adjustments 2
- That the HR Committees membership be increased by two positions to be filled by M. Sterling and D. Spracklin-Reid. 2
- M. Mekomba be reappointed to the FAR Committee. 2
- A. Mullick be appointed to the FAR Committee. 2
- M. Rose be recommended as the FAR Committee Chair. 2
- S. Jha be appointed to the CEQB. 2
- A. English be appointed to the CEAB. 2
- T. Joseph be reappointed as 30 by 30 Champion. 2
- S. Larivière-Mantha be recommended as Governance Committee Chair. C. Cumming be recommended in the event that S. Larivière-Mantha is unavailable to serve in the role. 2
- 7. HR Committee budget planning 2
- 7.1 Director development 2
- Moved and seconded 2025 budget include 20000 for Director development activities. Carried 2
- Engineers Canada Human Resources Committee meeting minutes Page of 3
- 3 3 3
- May 25 2024 3
- 7.2 Board and chair assessments 3
- The ratings to which the Directors self-assess their individual competencies be further defined and 3
- Time be built into the late fall and winter Board meeting agendas for Directors to complete the chair assessment survey and the Board and individual Director assessment surveys respectively. 3
- Moved and seconded THAT the 2025 budget include 40000 for external consultants to administer the Board individual Director peer and chair assessment surveys. Carried 3
- 7.3 Annual CEO evaluation The committee considered the proposed maximum budget of 15000 be budgeted for 2025 informal CEO evaluation as outlined in the pre-circulated briefing note. 3
- Moved and seconded THAT the 2025 budget include 15000 to secure external consultants for the 2025 informal CEO evaluation. Carried 3
- The HR Committee also reflected on the forthcoming governance review that will be undertaken as part of the 2025-2029 Strategic Plan. 3
- 9. Next committee meetings 3
- 10. Meeting evaluation 11. Closing 3
- Overall the HR Committee and staff were pleased with the meeting. With no further business to discuss the meeting closed at 233 pm CT. 3
