Bid Awards and Bid Protests - 03-06-08

Policy Number: 03-06-08 Effective Date: January 1, 2017 Policy Title: Bid Awards and Bid Protests Last Review Date: May, 2023 2 of 9 Definitions For the purposes of this policy: “Award” means the selection by the City of the Bidder and the Bidder’s Goods and/or Services as a result of a Bid Request. [...] Following the selection of the recommended Bidder, the Contract Manager requests the Buyer to prepare a PAR Form for authorizations as required in Schedule “B” of the By-law. [...] Debriefings Upon request of the Bidder, the Buyer arranges a debriefing meeting with the Bidder and the Contract Manager, and other members of the evaluation team as applicable. [...] Prior to the meeting the Manager and Buyer will review the evaluation information with the Contract Manager to clarify the details, confirm the reasons for non-selection of the Bid or reasons for disqualification and discuss the information that may be provided to the requesting Bidder. [...] The Office of the City Clerk will confirm the meeting date to the Bidder and the Manager, in writing.