As identified in the executive summary of the report, there are certain areas for the Board to move to the highest standard of performance. [...] With a view to continuous improvement, the committee considered: Engineers Canada Human Resources Committee meeting minutes Page 1 of 3 April 8, 2024 • The role that the forthcoming governance review will play in improving the Board’s relationship with its direct reports, • The applicability of certain questions, and • Ways to improve the user experience and response rate of the survey, and to get. [...] Final 2023-2024 committee report The committee reviewed its year-end report and considered recommendations for the 2024-2025 HR Committee work plan and suggested the following: • The committee reflect on any lessons learned throughout the year and ensure that they are either codified in policy or in a letter shared with the incoming chair, as appropriate. [...] Unduly noted THAT the HR Committee recommends to the Board that the following Directors be appointed to the 2024-2025 HR Committee: Ann English, Arjan Arenja, Darlene Spracklin-Reid (alternate in the event that any of the previous are elected as President-Elect). [...] Unduly noted THAT the HR Committee recommends to the Board that incoming Director Lisa Doig be the Director appointee to the CEAB for a two-year term beginning May 25, 2024, and ending at the June 2026 Board meeting.
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Table of Contents
- Engineers Canada Human Resources Committee meeting minutes Page 1 of 3 1
- April 8 2024 1
- Minutes of the Human Resources Committee meeting 1
- April 8 2024 1100am 1225pm ET Virtual meeting 1
- Committee members in attendance 1
- Arjan Arenja ON Chair Ann English BC Mike Wrinch President-Elect EC 1
- Stormy Holmes CEO Group member Nancy Hill President ON 1
- Regrets 1
- Kathy Baig Past-President QC 1
- Staff and support 1
- Juliet Chou Governance Coordinator Joan Bard Miller Manager Governance and Board Services 1
- Gerard McDonald CEO Nicole Proulx Director Human Resources 1
- 1. Call to order and approval of agenda 1
- Arjan Arenja HR Committee Chair confirmed quorum and called the meeting to order at 1102 a.m. ET. 1
- Unduly noted THAT the agenda be approved and the chair be authorized to modify the order of discussion. Carried 1
- 2. Declaration of conflict of interest 1
- 3. Review of last meeting 1
- 3.1. Approval of minutes 1
- No comments or questions were received on the pre-circulated action table. 4. Board self-assessment report 1
- With a view to continuous improvement the committee considered 1
- Engineers Canada Human Resources Committee meeting minutes Page 2 of 3 2
- April 8 2024 2
- The role that the forthcoming governance review will play in improving the Boards relationship with its direct reports 2
- The applicability of certain questions and 2
- Ways to improve the user experience and response rate of the survey and to get the most out of the process overall. 2
- Committee members suggested the following ways to improve the next Board Director and Chair assessment surveys Streamline the number of survey questions. 2
- Define the rating options to aid Directors in their self-assessment questions. 2
- Consider the timing of the surveys including whether they be completed during a Board meeting. 2
- Include in Director onboarding and training education the importance of completing the assessments. 2
- Ensure Directors are assessing only those Chairs in which they have direct interaction through committee participation. 2
- The assessment report will be provided to the Board in May and discussed at the Boards workshop in June. 2
- ACTION A. Arenja B. Quinn and J. Bard Miller to discuss improvements to the assessment surveys. 2
- 5. Director onboarding program 2
- The committee supported the pre-circulated onboarding plan for new Directors noting the staged approach throughout the year responded to feedback received. 2
- The President and the President-Elect confirmed their willingness to onboard new Directors with informationsupport provided by the staff. 2
- It was suggested that the Directors obligation to complete the Board assessment survey be included in Director onboarding. 2
- 6. Final 2023-2024 committee report 2
- The committee reviewed its year-end report and considered recommendations for the 2024-2025 HR Committee work plan and suggested the following 2
- The committee reflect on any lessons learned throughout the year and ensure that they are either codified in policy or in a letter shared with the incoming chair as appropriate. 2
- At year end review the terms of reference and propose changes as needed. 2
- Review guidelines and policies on how committees are populated. 2
- 7. Next committee meetings No further meetings are scheduled for the 2023-2024 committee. 2
- The first meeting of the 2024-2025 committee is May 25 following the Annual Meeting of Members. 2
- 8. Recommendation to the Members for the election of Directors 2
- Moved THAT the HR Committee move in-camera. The attendees will include the HR Committee members and staff. 2
- Engineers Canada Human Resources Committee meeting minutes Page 3 of 3 3
- April 8 2024 3
- Carried 3
- Moved THAT the meeting moved out of camera. Carried 3
- 9. Recommendation for HR Committee nominees for 2024-2025 3
- A. English and A. Arenja left the meeting given their conflict as nominees under consideration. 3
- 10. Recommendation for the CEAB Director appointee 3
- 11. Other business 3
- No other business was brought forward. 3
- 12. Meeting evaluation 3
- With no further business to discuss the meeting closed at 1233 pm ET. 3
