Bid Review and Evaluation - High Value Acquisitions - 03-06-02

Where a Bid containing a Major Irregularity is identified, the Manager will: • Disqualify the Bid without further consideration, regardless of Bid price, and • Notify the Bidder of the disqualified Bid prior to the Bid Award Minor Irregularities Failure to meet any of the following requirements constitutes a Minor Irregularity: 1. [...] Other Bid issues fitting the definition of Minor Irregularity, as determined by the Manager, in consultation with the procuring division Where a Bid containing a Minor Irregularity is identified, the Manager, in consultation with the procuring division and depending on the nature of the Minor Irregularity, will either accept the Irregularity or require the Bidder to correct the Irregularity within. [...] If the Bidder does not correct a Minor Irregularity to the satisfaction of the Manager within the established timeframe, the Irregularity will deemed to be a Major Irregularity and the Bid will be disqualified. [...] For the purposes of Bid review and/or Evaluation, if any Bids are submitted in a foreign currency, the Bids will be converted by the Buyer to Canadian currency at the rate of exchange posted by the Bank of Canada on the day of Bid closing. [...] Diligence The Buyer is responsible to perform due diligence to determine the acceptability of Bidders under consideration for Award or pre-selection if: • The Bidder is unknown to the City • The Bidder is a past employee or Member of Council • The Bidder is known to the City but performance has been weak, inconsistent and/or there are indicators of instability • Deemed prudent by the Manager, in c.